SSG Workflow – a user-friendly tool for digital work permits
Paper-based processes are very time-consuming – but now there’s a solution! Workflow is an additional feature in SSG On site that makes it possible to digitise the flow for processing work permits.
This can be for general work, but also work permits, for example:
- Electronic driving permits (trucks, hoists and mobile work platforms)
- To enter certain areas of the site
- Hot work
- Work in enclosed spaces
- Handling chemicals
Real-time, easy-to-understand overview
All planned and ongoing tasks are consolidated into a single view. Real-time lists, maps and status provide better coordination between activities and reduce the risk of conflicts in daily operations.
Customisable permits
Checklists, checkpoints and requirements can be customised for each type of work. This ensures that the right checks are performed every time – whether the work is routine or complex.
The right conditions at the right time
Permissions and competency requirements are verified digitally, highlighting any deficiencies in advance. This reduces the need for manual checks, improves quality and minimises the risk of work being carried out incorrectly.
Audit traceability
Roles, decisions and status changes are automatically recorded in an audit log. Full traceability for audits, internal controls and incident investigations – without the need for additional administration.
Smart features in SSG Workflow
- A digital end-to-end workflow that replaces manual and paper-based processes in your permit management
- A consistent approach for both staff and contractors
- Built-in compliance makes it easy to work in the right way
- Scalable platform for multisite, language support and integration
- Clear business benefits through measurable time and cost savings
Save money with Workflow
Example: This is how much time and resources you can save on average per year with the Workflow add-on feature:
- Number of work permits issued per year: 10,000
- Time saved per work permit: 20 minutes
- Hourly cost per employee: SEK 500
- Estimated savings: SEK 1,67 million*
*The savings are an estimate of administrative aspects such as time and resources. The calculation is based on existing clients and may vary depending on the specific workflows and conditions of the company.
Screen integration simplifies overview
- View all ongoing and planned work permits in real time, updated with current and detailed information.
- The map provides a clear overview and facilitates coordination, which increases safety and simplifies decision-making.
- Support for interactive screens – for more efficient communication and better control of resources and risks.
We comply with the Swedish Work Environment Authority’s requirements for work permits
In the event of a special risk of fire or explosion, Section 36, written work permits are required. In brief, it must contain handling and safety instructions for the work task. The person carrying out the work must certify in writing that these guidelines are to be followed. The work may not be started until the coordination manager has approved it. The work permit must be retained for at least three months after the work has been completed. Read more on the Swedish Work Environment Authority’s website.
Three services come together as a powerful whole
When SSG Workflow, SSG On site and SSG Site Staffing are used together, they create a cohesive workflow that connects work, people and information in real time. Planning and permits (SSG Workflow) are matched against actual on-site staffing (SSG Site Staffing), while ensuring that the right information and updates reach the right people immediately (SSG On site).
The synergistic effects are:
- fewer interruptions, duplication of efforts and misunderstandings
- increased safety through preventive control rather than retrospective monitoring
- faster coordination, clearer responsibilities and better information for decision-making
Download the SSG On site app for free
More than an app – your indispensable companion for information, cooperation and an efficient workflow.
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